Remote Construction Project Coordination
Bringing Order to
Complex Projects.
Project Coordination · Construction Documentation · Permits
Operational Support for Construction Teams.
ABOUT
I bring structure to the details that keep construction projects moving.
Hi! I’m Faith Carvajal — a licensed architect and construction project coordinator with over 10 years of experience across architecture and construction.Over the past several years, I’ve worked remotely with U.S.-based construction teams, supporting project coordination, documentation, permitting, inspections, scheduling, and day-to-day operations.I enjoy bringing structure to busy projects — organizing information, tracking what needs attention, and making sure communication doesn’t fall through the cracks.
Professional Highlights
10+ Years Architecture & Construction
4+ Years U.S.-Based Construction Support
Licensed Architect - Philippines
LEED® Green Associate · Sustainable Construction
🌿 Reliable support behind the scenes — keeping projects organized, documented, and moving forward.
SERVICES
Reliable remote project coordination and construction administration support that helps contractors stay organized and projects stay on track.
Construction Project Coordination
Keep projects organized and moving.
Project scheduling & tracking
Task coordination
Follow-ups
Stakeholder communication
Progress reporting
Construction Administration
Keep project information accurate and accessible.
Document control
Technical documentation
Records management
Work order coordination
Project reporting
CAD & Construction Documentation
Clear, coordinated drawings that communicate
design and construction information.
AutoCAD drafting
Building elevations & sections
Construction details
Technical drawing coordination
Drawing revisions & documentation
Project Documentation & Reporting
Keep project records organized
from kickoff through closeout.
Project documentation
Progress reporting
Document organization
Records maintenance
Status tracking
Project closeout documentation
Permit & Inspection Coordination
Keep approvals from becoming bottlenecks.
Permit application support
Permit tracking
Inspection coordination
Approval tracking
Municipal follow-ups
Client & Vendor Communication
Take recurring administrative work off your team’s plate.
Workflow management
Project trackers
Administrative coordination
Data organization
Process improvement
HOW I WORK
A structured approach to keeping projects moving.
01 — UNDERSTAND
Review the project, current workflow, priorities,
and outstanding requirements.
02 — ORGANIZE
Structure project information, documentation, schedules, trackers, and responsibilities.
03 — COORDINATE
Manage follow-ups, communication, permits, inspections, and project activities.
04 — FOLLOW THROUGH
Track progress, flag outstanding items, maintain records, and keep the team informed.
INDUSTRIES
Supporting Construction Teams Across Multiple Trades
Supporting construction professionals across a wide range of residential and commercial projects.
Residential Construction
Project coordination · Documentation
Permits · Scheduling
Commercial Construction
Project administration · Documentation
Coordination · Reporting
Roofing & Exterior Construction
Scheduling · Inspections · Work orders
Stakeholder Coordination
Architecture & Design
Technical documentation · Drafting
Project Support
TOOLKIT
Powered by Industry-Standard Tools
I leverage industry-standard software to streamline project coordination,
documentation, communication, estimating, and day-to-day construction operations.
Construction, Design & Estimating
AutoCAD · Revit · Procore
Bluebeam Revu · PlanSwift · SketchUp
Project Management & Collaboration
Microsoft Teams · Trello
Asana · Zoom · HubSpot · monday.com · Notion
Productivity
Microsoft Office Suite (Excel, Word, PowerPoint, Outlook)
Google Workspace (Docs, Sheets, Drive, Meet)
Adobe Acrobat
Adaptable to your team’s existing tools and workflows.
PROOF OF WORK
Real-world construction and project coordination
challenges I’ve helped solve.
01 — CENTRALIZING SCATTERED PROJECT DATA INTO ONE TRACKING SYSTEM
Turning repetitive administration into a structured process
Client: U.S.-based Construction Contractor
Project: Construction Operations & Project Administration
Role: Operations & Project Coordinator
The Challenge:
Project information, status updates, and follow-ups were handled across recurring emails, messages, files, and individual reminders.
This made it harder to quickly see what was completed, what was still outstanding, and what needed attention next.
What I Improved
01 — Reviewed the Existing Workflow
Identified repetitive administrative steps and areas where information was being tracked separately.
02 — Standardized Project Tracking
Organized recurring project information into structured trackers with consistent status and follow-up fields.
03 — Improved Follow-Up Visibility
Added clearer next-action and outstanding-item tracking so pending tasks were easier to identify.
04 — Structured Project Information
Created a more consistent way to maintain recurring project records and updates.
BEFORE
Information scattered across:
Emails · Messages · Files · Individual reminders↓Problem:
Repeated status checks · Unclear next actions ·
Harder visibility of outstanding items
AFTER
Structured tracking:
Centralized project information · Standardized status fields · Clear next actions · Consistent documentation↓Result:
Centralized project information into one tracking system · Replaced scattered emails, messages, and files with a single centralized tracker, giving the team one place to check project status and cutting down repeated status-check requests.
Sample Workflow Tracker
Skills Demonstrated:
Process Improvement · Workflow Management · Process Standardization ·
Tracker Development · Administrative Coordination
02 — KEEPING PERMITS MOVING: FROM SUBMISSION TO SIGN-OFF
Tracking approvals from submission to inspection
Client: U.S. Residential & Commercial Contractor
Project: Roofing & Exterior Construction
Role: Operations & Project Coordinator
The Challenge:
Managing multiple permit applications required consistent tracking of
documentation, approval status, inspection schedules, and outstanding requirements.
Permit Coordination Workflow
Permit Requirements
↓
Coordinate Required Documentation
↓
Submit Application
↓
Track Approval Status
↓
Coordinate Inspection
↓
Record Outcome
↓
Follow Up on Outstanding Requirements
Sample Permit Tracker
Roofing Permit
Result:
Brought consistency to permit tracking across jurisdictions and project types, making it easier to catch
outstanding requirements early and keep applications moving instead of stalling at inspection or approval stages.
Skills Demonstrated:
Permit Processing · Approval Tracking · Inspection Coordination ·
Permit Documentation · Follow-Up Management
03 — ONE POINT OF CONTACT: COORDINATING EVERY TRADE ON THE JOB
Keeping people, information, and deadlines moving
Client: U.S.-based Construction Contractor
Project: Construction Operations
Role: Operations & Project Coordinator
Stakeholders Coordinated:
Customers
Installers
Inspectors
Suppliers
Internal Teams
What I Managed:
Project Schedules
Project Updates
Documentation
Follow-Ups
Outstanding Items
Construction Schedule Tracker
Result:
Acted as the central point of contact between customers, installers, inspectors, suppliers, and internal teams —
keeping schedules, updates, and follow-ups aligned so active projects kept moving without stakeholders working off outdated information.
Skills Demonstrated:
Stakeholder Coordination · Project Scheduling · Project Tracking ·
Communication & Follow-Up · Construction Administration
04 — DOCUMENT CONTROL: FROM RECIEVED TO FILED & CURRENT
Document Control: From Received to Filed & Current
Client: U.S.-Based Construction Contractor
Project: Residential & Commercial Construction
Role: Operations & Project Coordinator
The Challenge
Active construction projects generated recurring documents, updates, requests, and records
throughout the project lifecycle. Keeping information organized and current was important so
the team could quickly identify the latest status, outstanding items, and required follow-ups.
My Role:
Maintained project trackers and records
Organized project documentation
Reviewed documents for completeness and consistency
Tracked RFIs and project requests
Coordinated submittals and supporting documentation
Maintained project updates and status records
Organized documentation for project closeout
My Documentation Workflow:
Receive / Collect Project Information
↓
Review for Completeness
↓
Organize & Record
↓
Update Project Tracker
↓
Track Revisions / Status
↓
Follow Up on Missing Items
↓
Maintain Current Project Records
Sample Project Documentation Register
Result:
Kept RFIs, submittals, and project records current and traceable throughout the project lifecycle,
reducing the risk of missing or outdated documentation and making it easy to confirm status at any point in the process.
Skills Demonstrated:
Document Control · Technical Documentation · Document Review ·
RFI Tracking · Submittal Coordination · Records Management
05 — BRINGING EVERY PROJECT TO A CLEAN, DOCUMENTED FINISH
Bringing projects to an organized finish
Client: U.S.-based Construction Contractor
Project: Residential & Commercial Construction
Role: Operations & Project Coordinator
The Challenge
As projects moved toward completion, multiple items could still require follow-up — including documentation,
inspection records, customer updates, outstanding work items, and final project records.
What I Managed:
Reviewed outstanding project items
Followed up with customers and project stakeholders
Coordinated completion of remaining requirements
Updated project status and records
Organized final documentation
Confirmed that outstanding items were addressed
Maintained records for project handoff and closeout
My Closeout Workflow
Review Project Status
↓
Identify Outstanding Items
↓
Follow Up With Responsible Parties
↓
Confirm Completion / Resolution
↓
Collect & Organize Final Documentation
↓
Update Project Records
↓
Prepare for Handoff / Closeout
Result:
Verified outstanding items were resolved and final documentation was complete before handoff,
so projects closed out cleanly rather than leaving loose ends for the next phase or the client to chase down.
Skills Demonstrated
Project Closeout · Outstanding Item Tracking · Documentation Management ·
Records Management · Stakeholder Follow-Up · Project Handoff
BEYOND COORDINATION
A technical foundation that strengthens every project above
While my recent focus has been operations and project coordination, my background as a Licensed Architect gives me something most coordinators don't have: the ability to read, interpret, and produce the technical documents I'm coordinating — not just track them.The following project shows that foundation directly.
CAD DRAFTING & TECHNICAL DOCUMENTATION
Producing clear, coordinated CAD drawings for technical and construction documentation
Project: Architectural Design & Construction Documentation
Role: Project Architect / Architectural Designer
Tool: AutoCAD
The Challenge
Develop clear, coordinated technical drawings that communicate design intent, building conditions, and construction information.
CAD Documentation Workflow
Review Project Requirements
↓
Develop / Update CAD Drawings
↓
Coordinate Drawing Information
↓
Develop Elevations & Sections
↓
Prepare Detailed Construction Information
↓
Review & Revise Documentation
01 — Building Sections
AutoCAD drafting showing longitudinal and cross-sectional building information, coordinated across multiple views.
02 — Building Elevations
Architectural elevations developed to communicate exterior design, materials, openings, and building relationships.
03 — Detailed Sections & Construction Details
Detailed CAD documentation illustrating building
components, assemblies, and construction conditions.
Result
Produced clear and coordinated technical drawings that supported
design development, documentation, and communication of construction requirements.
Skills Demonstrated
AutoCAD Drafting • Architectural Documentation • Building Elevations • Building Sections •
Construction Details • Drawing Coordination • Technical Documentation • Drawing Review & Revision
🌿 My background as a Licensed Architect means I don't just track documentation —
I can read, interpret, and produce it.That technical fluency is what allowed me to catch inconsistencies in permit sets, coordinate accurately with field teams, and manage construction documentation with an eye for detail most coordinators without a design background wouldn't have.
Let’s Get Your Projects Moving.
Need reliable support behind the scenes?
Tell me what your team needs help with.Book a free 20-minute discovery call.
Complimentary 20-minute consultation
Remote meeting via Google Meet
Discuss your current workflow
No obligation